تفاصيل وظائف إدارية فى MAGRABi Group
تفاصيل وظائف إدارية فى MAGRABi Group
Front Desk Administrator for MAGRABi Retail Group
JOB PURPOSE
Provide administrative support and coordination for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, receiving, and directing guests and visitors. Responsible for Visa and Travel logistics timely execution.
Job Responsibilities
Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
Supervise and coordinate overall administrative activities for the Office, including meeting rooms reservations and tidiness.
Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, mail, shipments etc.)
Handle petty cash for guests’ reception and for the purchase of office supplies and stationery.
Develop and maintain office forms and procedures, and assists with administrative tasks.
Answer central telephone system and directs calls accordingly.
Receive the public enquiries and answer questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
Assist visitors with the use of department facilities.
Manage agendas/travel arrangements/appointments etc. for the upper management.
Arrange travel and accommodation for employees and company guests.
Act as a general resource and point of contact for travel-related issues; assist employees with travel-related issues or concerns.
Manage all travel internal procedures on SAP system such as: creating purchase orders, Goods received confirmation, etc.
Research, negotiate, and secure rate with airlines, car rental companies, and hotels
Review and ensure all contracts for appearances include necessary specifications
Act to ensure safe and efficient travel operations, in accordance with organizational policies and guidelines
COMPETENCIES
Customer service orientation
Initiative & Achievement Orientation
Collaborating with Others
Organizational Commitment
Flexibility
Analytical Thinking
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