التقدم لوظائف الجامعة الأمريكية بالقاهرة بتاريخ 25 فبراير 2021
التقدم لوظائف الجامعة الأمريكية بالقاهرة بتاريخ 25 فبراير 2021
Senior Administrative Affairs Assistant (School of Business)
About the job
Purpose: Handle and coordinate the academic and administrative tasks in the accounting department, including adjunct faculty contracts, academic schedule of classes, book orders and requisitions, faculty support grant, supervision of typing materials and exams, purchase requisitions and inventory control, and staff leaves, records and administrative matters. He/she will also administer faculty teaching assignments on the Banner.
Principal Accountabilities:
Provide administrative support for students:
Help students in the registration processes and procedures
Register students in courses during the drop/add cycles
Help students in their petitions and petition management process for their major and minor
Handle incomplete grade forms and following up with the professors and students
Handle change of grade forms
Calculate the declaration cut-off scores of major and minor cycles
Follow up with the independent study cases
Manage the overloads, independent studies, substitutions and advising
Compile final grades and send them to registrar office
Provide administrative support for faculty:
Assist in preparing contracts for adjunct faculty
Assist in preparing full-time and adjunct faculty loads
Assist in preparing teaching assistants loads
Responsible for orientation of new adjunct faculty
Responsible for compiling the course portfolio from each professor and making sure that each accounting course portfolio is available and complete
General Administrative Tasks:
Assist in preparing the schedule of classes
Responsible for the meeting minutes of the accounting department meetings each month
Coordinate transfer applications with the University Registrar
Handle all relevant office work: Draft, type, photocopy all required documents, handle routine departmental correspondence, send, receive, classify and distribute mail (including confidential documents), receive (and redirect as appropriate) phone calls and emails directed to department
Manage department stationery supply, maintain, organize and update office files in accordance with the internal procedures
Maintain records of all course outlines
Marketing and publicity: Create, assist in designing and processing brochures, course and event flyers
Assist in managing the daily operations of the department
Submit and follow up on repair and maintenance requests
Manage all logistical tasks, including organizing and scheduling meetings, contacting participants, booking rooms, recording and transcribing minutes
Performs any other related tasks as assigned
Requirements:
Minimum Education Requirement:
Bachelor’s degree is a must
Experience:
Five – seven years of relevant experience, preferably in an academic setting
Skills:
Excellent interpersonal, communication and management skills and demonstrated ability to take initiative is required
Must be extremely well organized and detail oriented
Demonstrated ability to work under pressure, to multi-task and to be self-motivated is essential
Excellent computer skills
High level of confidentiality and attention to details
High level of commitment to provide excellent customer service
Excellent English and Arabic
The position is open until March 7, 2021
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