Executive Secretary for Talaat Moustafa Group

Executive Secretary for Talaat Moustafa Group

About us
Talaat Moustafa Group – Future Builders Talaat Moustafa Group; is the leading real estate and tourism investment organization; developing exclusive and luxurious real estate communities and touristic resort of enduring value in Egypt and the Middle East. TMG has positioned itself as a matchless provider of high standard housing amenities, embodied in the projects of Al Rehab – New Cairo, Al Rabwa – Al Shiekh Zaied City, Mayfair – Al Shroud City and, the 8000 feddan mega project Madinaty – New Cairo. In addition to being an unparalleled contributor of the tourism investment, providing the unequal high standards projects; Four Seasons Sharm El Sheikh Resort, Four Seasons Nile Plaza – Cairo, Four Seasons San Stefano Grand Plaza – Alexandria and the luxurious boutique hotel; Kempinski Nile Hotel.

Job Description
Administrative Support: Provide comprehensive administrative support to executives or senior management, including scheduling appointments, managing calendars, making travel arrangements, and coordinating meetings and conferences.
Communication Management: Handle incoming and outgoing communications on behalf of the executives, including phone calls, emails, and written correspondence. Prioritize and respond to inquiries or delegate them to the appropriate individuals.
Document Preparation: Prepare and edit various documents, reports, presentations, and correspondence. This may involve drafting letters, memos, agendas, meeting minutes, and other materials as required.
Information Management: Organize and maintain confidential files, records, and documents. Ensure that information is easily accessible and appropriately secured. This may involve using digital systems or physical filing systems.
Research and Analysis: Conduct research and gather information on specific topics as directed by the executives. Summarize findings and present data in a clear and concise manner.

Meeting Support: Arrange and coordinate meetings, including scheduling, preparing meeting agendas, booking meeting rooms, and arranging necessary equipment or catering. Attend meetings, take minutes, and distribute them to relevant parties.
Relationship Management: Build and maintain professional relationships with internal and external stakeholders, such as clients, vendors, and staff members. Serve as a point of contact and facilitate communication between executives and others.
Confidentiality: Maintain strict confidentiality of sensitive information and exercise discretion and professionalism when dealing with confidential matters.
Project Assistance: Provide assistance on special projects or initiatives as assigned by the executives. This may involve conducting research, preparing reports, coordinating activities, and ensuring deadlines are met.
Time Management: Assist executives in managing their time effectively, prioritizing tasks, and handling multiple projects simultaneously. Proactively identify and resolve scheduling conflicts or issues.
Office Management: Oversee the smooth operation of the executive office, including ordering and maintaining office supplies, coordinating maintenance and repairs, and managing office budgets.
Miscellaneous Tasks: Handle various ad hoc administrative tasks and responsibilities as required, demonstrating flexibility and adaptability in a fast-paced environment.

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Job Requirements
Proven experience as an executive secretary or similar administrative role
Proficient in MS Office and “back-office” software.
In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Degree in business administration or relative field

Job Details
Experience Needed:
3 To 6 Years
Career Level:
Experienced (Non-Manager)
Education Level:
Bachelor’s Degree
Salary:
Confidential
Job Categories:
Administration
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وظائف قد تهمك ،
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و لانشاء سيرة ذاتية احترافيه بمساعدة أحد موظفي الموارد البشرية | من هنا