تفاصيل وظائف إدارية فى منظمة الصحة العالمية
تفاصيل وظائف إدارية فى منظمة الصحة العالمية
Team Assistant (Secretary) for World Health Organization
About us
The World Health Organization’s mission: to promote health, keep the world safe, and serve the vulnerable. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people.
Description Of Duties
Receive, screen and process correspondence and requests, and follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries.
Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature.
Make necessary arrangements regarding duty travel of staff in the unit, submit travel requests (TRs) in the Global Management System (GSM), arrange for flight and hotel reservations and deal with other related matters.
In line with WHO procedures and rules, provide secretarial support during intercountry meetings, including issuance of letters and TRs for temporary advisers and participants.
Submit different administrative transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments.
Files documents in accordance with the filing system in use and obtain relevant information/background as required.Replace other assistants within the department, and perform other relevant duties within their scope of responsibility as required.
Skills
Good filing and organizational skills.
Ability to maintain good working relationships with national and international staff.
Good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide as applicable to the secretarial level an asset.
WHO Competencies
Communication
Producing results
Teamwork
Moving forward in a changing environment
Knowing and managing yourself
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