تفاصيل وظائف منظمة الصحة العالمية
تفاصيل وظائف منظمة الصحة العالمية
Assistant to Director – (2106195)
Grade: G5
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 Years
Job Posting: Nov 22, 2021, 1:03:32 PM
Closing Date: Dec 7, 2021, 12:59:00 AM
Primary Location: Egypt-Cairo
Organization: EM/NMH Non Communicable Diseases and Mental Health
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
OBJECTIVES OF THE PROGRAMME
The Department of Noncommunicable Diseases and Mental Health supports the ministries of health of Member States in the Eastern Mediterranean Region, in close collaboration with WHO HQ, WHO Country Offices, and partners to reduce the avoidable burden of NCDs through effective prevention and control interventions.
DESCRIPTION OF DUTIES
1.Arrange appointments and maintain the Director’s calendar of meetings. Receive visitors and respond to telephone enquiries with tact and discretion, assessing their urgency, obtaining/providing information and/or referring them to appropriate staff for reply.2. Draft routine correspondence, type documents and reports, some of which are highly confidential, prepare tables, graphs and PowerPoint presentations, arrange for departmental meetings, take minutes and provide informal translation, when required.3. Organize travels of the Director; this includes raising travel requests in the Global Management System (GSM), requesting itineraries, obtaining visas, arranging hotel bookings, requesting security clearance, etc., and following up/keeping records on the submission of the Director’s duty travel reports.4. Maintain and update the Director’s filing system, list of contacts, technical records and reference material (paper based & electronic), make searches for information and provide background, as required. 5. Administer the attendance system and GSM absence dashboard for the department including:- verifying leaves claimed in GSM against the records of the Time and Attendance system, alert staff in case of any discrepancy and inform supervisors of excess leaves/absence;- submitting leave requests on behalf of absent staff members, and following up with staff to ensure confirmation of leaves in GSM;- responding to staff queries related to leave system and coordinating with Global Service Centre (GSC) and Human Resources (HR) to solve any related issues.6. Compile divisional briefing material requested for World Health Assembly (WHA), Executive Board (EB), and Regional Director’s annual report, etc., compile materials for use in briefings, meetings or discussions by the Director.7. Provide accurate information to the office of the Director Programme Management (DPM) for the bi-monthly list of arrivals and departures based on information compiled from department units.8. Act as focal point for all departmental publications, ensure correct submissions to the Publications Committee and follow up closely with concerned units for timely production and distribution of publications. 9. Process departmental telecommunication expenses.10. Replace other administrative staff in the department, and perform other relevant duties within their scope of responsibility as required.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education supplemented by secretarial training.
Desirable: University degree in business administration, social sciences or related field an asset.
Experience
Essential: At least five years’ progressive secretarial/administrative experience.
Desirable: Related experience in UN or international organizations.
Skills
- Good drafting skills.- Ability to maintain good working relationships with clients and stakeholders.- Very good time management and stress management skills.- Thorough knowledge of WHO rules, manuals, procedures, practice and WHO Style Guide, as applicable to the administrative level an asset.
WHO Competencies
Communication
Producing results
Teamwork
Moving forward in a changing environment
Knowing and managing yourself
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Intermediate knowledge of French.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 235,531 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
For information on WHO’s operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station
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